Policies & Guidelines

Learn about our location and how its policies can impact you

Every conference location is different, resulting in constantly changing policies, expectations, and impacts on our attendees. While we work tirelessly to ensure each location is welcoming, some policies can impact attendees in unforeseen ways. Please be sure to review this year's policies in advance of traveling to the conference.

Firearm laws

We ask in the interest of everyone's comfort and wellbeing that no firearm be brought into our conference spaces. Though handgun laws in Wisconsin permit open carry and licensed concealed carry, no firearms or weapons will be permitted on Monona Terrace Community and Convention Center property. Per Monona Terrace policy: "Violators will be considered trespassers and subject to forfeiture or arrest." Learn more »

Tobacco, marijuana, and smoking

The State of Wisconsin Smoking Law 101.123 went into effect July 5, 2010. The law eliminates smoking in all public places and workplaces. Under Wisconsin law, persons under 18 years of age cannot purchase cigarettes, nicotine products, including e-cigarettes, or tobacco products.

At the conference venue, the William T. Evjue Gardens is a non-smoking area as designated by Madison ordinance. The international no-smoking symbol is posted in multiple locations. Smoking is allowed on Olin Terrace and outside the main entrance on Level 4, which is the top level of the parking structure.

Cannabis is illegal under Wisconsin marijuana laws except for the limited use of cannabidiol (CBD) oil for medicinal purposes.

Sexual Assault Victim Amnesty Law

According to the Wisconsin Department of Justice: "Under the [Wisconsin Sexual Assault Victim Amnesty] law, victims and bystanders who report a sexual assault, request emergency assistance and stay on the scene or who encounter law enforcement at a medical facility at which the victim is being treated cannot be issued drinking citations or campus underage drinking sanctions if they are cooperative with law enforcement." Learn more »

Code for inclusion

By attending the Midwest Bisexual Lesbian Gay Transgender Asexual College Conference, you agree to the following Code for Inclusion:

This policy has been created for the greater safety and access of all guests and attendees.

  • We have zero-tolerance for harassment of any kind, including but not limited to: stalking, offensive verbal comments, non-consensual photography or recording, bathroom policing, unwelcome physical attention, intimidation, physical or sexual assault, and/or inappropriate physical contact.

  • We encourage anyone engaging in sexual activity to do so safely and consensually. We encourage the use of condoms, dental dams, lubricant, or other forms of protection. While this is a sex-positive space, be courteous to those who do not wish to engage in sexual activity, or those who may be sex-repulsed. Inversely, do not shame or judge those who engage in sexual activity, especially those who participate in kink communities. Your body, your choice.

  • Consent should be received for any sexual and/or physical contact. Consent is ongoing and enthusiastic and can be given or taken away at any time.

  • Provide content and/or trigger warnings whenever possible. Allow others to name their triggers when they arise and determine how to move forward without causing additional harm or dismissing the incident.

  • Be mindful of your language. While we are all learning and you may not be aware of certain phrases that others may find offensive, be receptive to being informed by attendees, reflect when addressed, and adjust accordingly. This includes honoring people's pronouns and names and avoiding ableist language.

  • If you encounter someone with a service, assistance, or guide animal, you should NOT touch, offer food to, or interact with the animal in any way unless otherwise explicitly stated by the owner. Service animals can sometimes be identified by a vest or other article of clothing indicating they are assisting.

  • Please honor any accommodation or accessibility needs provided to attendees. Do not inhibit the assistance provided to and/or used by attendees such as ASL interpreters, reserved seating, service animals, or other types of services/equipment.

  • Consider how your identities impact the space you're in. There are numerous intersections of identities present and it is vital to give room to those who are often denied the ability to take up space.

  • Be sure to obtain permission before posting and/or tagging pictures of other attendees on social media. Avoid using bright or flashing lights whenever possible.

  • We ask attendees to use scent-free products or limit/forego the excessive use of scented hygiene products while at the conference.

Everyone is responsible for their own behavior in this space. While we wish for everyone to be able to express themselves, explore, and learn in their own way, this code for inclusion sets an expectation that all attendees be considerate and careful of those around them. Failure to adhere to these necessary guidelines could result in removal from the event at the Institute's discretion. If you have questions or concerns about this policy, please contact R.B. Brooks, the Institute's director of operations, at roze@sgdinstitute.org.

Photo policy

The Midwest Institute for Sexuality and Gender Diversity ("the Institute") or authorized licencees of the Midwest Bisexual Lesbian Gay Transgender Asexual College Conference ("MBLGTACC") will be photographing common spaces, keynotes, and entertainment during MBLGTACC weekend ("the Event"), and any onstage discussions thereafter. The goal of this photography is to share the best moments of the Event with alumni, supporters, and other community members, to celebrate our community, and to enhance the visibility of the Institute and the Event in the Midwest and nationally.

The Institute respects, protects, and centers the rights of students who do not consent to be photographed. To that end, MBLGTACC and the Institute:

  • Will offer intentional spaces where photography by attendees is welcome and encouraged;

  • Will offer wearable markers for attendees to flag for others that they do not consent to be photographed;

  • Will not share on its website or social media any photographs featuring attendees with "do not photograph" markers;

  • Will not tolerate non-consensual photography by attendees and guests;

  • Requires that all attendees and guests obtain permission before posting photos of others taken at the conference to social media; and

  • Requires that all attendees and guests obtain permission before tagging someone in a post at the conference on social media.

By attending the Event, you acknowledge that the commissioned photos and recordings belong to the Institute, and you will not receive payment or any other compensation in connection with the pictures and recordings. You further release MBLGTACC and the Institute from any and all liability that may or could arise from the taking or use of the pictures.

This policy has been created for the greater safety and access of all guests and attendees. You may discuss this policy further with the Institute's director of marketing and communications, Nick Pfost.

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