MBLGTACC planners and the Institute are committed to the accessibility of the conference for all attendees. We're being proactive in engaging our partners around accessibility and in sharing with you the information you need to know about these preparations in order to make informed decisions.
DEADLINE: To ensure we're able to accommodate your request, we must receive it by Friday, January 11th, 2019. After Friday, January 11th, 2019 we will do our best to accommodate any request with the resources available at that time.
Service animals and service animals-in training
Service animals are welcome at MBLGTACC. The ADA defines a service animal as “any animal that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability.” Were the animal not readily apparent as a service animal, staff at the conference may ask the individual if the animal helps to mitigate a disability and what tasks has the animal been trained to perform. We may request appropriate documentation as required by the host hotel. A service animal may relieve itself in any of the green areas available on the hotel campus.
Emotional support animals
Per venue policy, the only animals allowed on site will be service animals, as other animals may distract service animals from performing their duties.
There will be ASL interpreters for all plenary sessions. If you are an attendee who is deaf or hard of hearing, we invite and encourage you to request an ASL interpreter to accompany you to some or all of the workshops you'll be attending. To do this, please make your specific request through the registration form, and a member of our team will follow-up with you. In addition to interpreter services, we will also be sending information to all presenters about how to make their presentations accessible.
All sessions will be held in the host hotel conference center. The facility is fully ADA compliant and has large spaces to accommodate the traffic peaks during session transitions. All sessions will be held in close proximity and adequate transition time will be allowed in the schedule. We ask all attendees who can use the stairs to do so—this will allow those who need to use elevators to do so with a minimum of disruptions, crowding, and wait-times.
We will have mindfulness spaces available for those who need a moment to center themselves.
There will be nearly 2000 students attending MBLGTACC. To keep shared spaces suitable for those with scent sensitivities, we ask attendees to use scent-free products or limit/forego the excessive use of scented hygiene products while at the conference.
We strongly encourage presenters to ensure their sessions are visually accessibile to the fullest extent possible, and we'll be sending information to all presenters on things they should consider. Large-print programs will be available for all attendees who registered prior to the registration deadline, and there will be a limited number produced for on-site registrants.
We encourage you to make specific accommodations requests through the registration process. However, we cannot guarantee that all components of all sessions will be accessible for all attendees.
We'll continue to add questions based on feedback. Is there more info we should include? Let us know.
Will you require a doctor's note or other proof of disability?
No. We encourage you to make your specific accommodations request through registration as soon as possible.
Where can I find information about accessibility in the host hotel? Good question! Right here.
Who can I contact with questions or for information not listed here? You may email Brad Thomison with accessibility questions or concerns. Once you’ve registered for the conference, we will work with you individually based on your requested accommodations. We encourage you to make your specific accommodations request through registration before January 11th, 2019.